Inventory
Know exactly what you have, at the factory, in transit, and on the shelf
One inventory system across every location, with packing lists, commercial invoices, and distributor matrices generated on the fly, so the documents make themselves and your sales team stops waiting on anyone.
Get early accessOur supplier used to spend 4 to 5 hours making shipping documents, and our production manager an hour checking them against the order. Now the documents generate themselves, and the check takes zero minutes.
The problem
As operations grow, stock gets out of control: how much is at factory A, how much is in transit, how much is available in warehouse B. We ran order placement on Excel, by hand, which meant endless questions from the factory and hours lost on documents. The distributor matrices our partners always ask for, full SKU specs for their own systems, had to be redone every time price, incoterms, or contract changed, at one to two hours each. Every one of those needed the product manager or the CEO.
How it works
Ultim Inventory puts every location in one place, with manual access for partners and API or webhooks to keep it current. It helps you place factory orders, tells you how much packaging material is left so you can meet the MOQ, and tracks production as the factory updates status. Packing lists and commercial invoices generate themselves and stay editable by both sides, with every change flowing back to remaining stock. When a warehouse confirms or corrects a reception, available stock updates, and any discrepancy notifies everyone involved to resolve it. And the distributor matrices your partners want generate on the fly for any configuration, saved to reuse, each carrying 1 to 5 links to the latest product pictures. Our sales team runs all of this themselves now.
Features
One view, every location
See stock at the factory, in transit, and in each warehouse in one place, with manual access for partners and API or webhooks to stay in sync.
Documents that make themselves
Packing lists and commercial invoices generate automatically, editable by you and the factory, and every edit updates remaining stock.
Order to the factory, simply
Place factory orders from the interface, with the packaging material left to hand so you know how to meet the MOQ.
Distributor matrices on the fly
Generate and save Excel or CSV SKU matrices for any configuration of price, incoterms, or contract, each with 1 to 5 links to the latest product pictures.
Discrepancies resolved
When a reception does not match, every party involved is notified by email and can resolve it, and the storefront can show next availability.
Built into the suite
Ultim Inventory takes real counts from Ultim Stock, informs availability in Ultim Sell, and plans shipments that Ultim Ship carries out. Run one, or run them all on the same data.